Formal evaluation is a crucial step in determining whether a grant application will even be considered. For researchers seeking funding for pre-commercialisation work, understanding this process can significantly improve their chances of success.
Formal evaluation involves checking that the application meets all the formal requirements set by the grant competition organiser. At this stage, the substantive value of the project is not assessed – the focus is on ensuring that all documents are complete, correctly completed and compliant with the competition rules.
Key elements of the formal evaluation
Completeness of documentation – All required annexes must be included, such as the CVs of the research team, a list of publications and the project budget.
Compliance – the application must comply with the competition guidelines, including document length, format and page limits.
Eligibility of the applicant – The evaluation will check whether the applicant (individual or institution) meets the requirements of the competition, such as university affiliation or doctoral student status.
Timeliness – Applications must be submitted by the specified deadline.
Even the most innovative project can be rejected if it does not meet the formal requirements. Errors such as missing attachments, incorrect formatting or incomplete sections can lead to disqualification at this early stage. That’s why it’s important to check your application carefully before submitting it.
Tips to avoid common mistakes
- Read the guidelines carefully – Each competition has specific requirements.
- Check all documents – It may be useful to consult an experienced grant writing specialist.
- Pay attention to detail – Ensure that all form fields are filled in correctly and that documents are properly signed.