In the world of science, protecting intellectual property and sensitive information is an integral part of the research process. In the case of doctoral dissertations, where innovative research results are often presented, a confidentiality clause can play a crucial role.
This post will explain what a confidentiality clause is and outline the regulations concerning it at the Medical University of Gdańsk.
When Is a Confidentiality Clause Applied?
According to university regulations, a confidentiality clause may be applied to doctoral dissertations in the following cases:
- Restricted public defense – for example, when the dissertation contains classified information protected by law.
- Limited access to the dissertation content – to safeguard intellectual property or trade secrets, such as know-how or data intended for a future patent application.
- Collaboration with external entities – for instance, within the framework of implementation agreements.
A doctoral candidate must submit a written statement justifying the need for a confidentiality clause, along with an opinion from their supervisor.
Procedure for Implementing a Confidentiality Clause
- Statement Submission – The doctoral candidate submits a request to the Chair of the Scientific Discipline Council, specifying the scope of confidentiality (whether it applies to the entire dissertation or selected sections).
- Data Protection – The dissertation, submitted in both electronic and paper format, is properly marked and stored to prevent unauthorized access.
- Confidentiality Declarations – All parties involved in the review and evaluation process, including supervisors, reviewers, and committee members, must sign confidentiality agreements.
- Restricted Public Defense – Only individuals directly involved in the process, who have signed confidentiality agreements, may participate in the defense.
What Happens to the Dissertation After the Process?
Once the doctoral degree is awarded, dissertations covered by a confidentiality clause are archived at the university. They are stored securely to prevent unauthorized access. Access to these dissertations is only possible with the approval of the entity whose information is protected.
The Importance of a Confidentiality Clause
- Protection of innovative solutions – Doctoral dissertations often contain valuable data for industrial and scientific research.
- Safeguarding business interests – Especially in cases of research collaboration with external companies.
Rector’s Ordinance No. 96/2024, dated November 28, 2024, on the confidentiality clause at the Medical University of Gdańsk, highlights the importance of protecting information in academia. Properly securing research data can be essential for the professional success of doctoral candidates and the advancement of scientific innovation. Well-structured procedures also ensure the protection of collaborating entities while allowing research to develop responsibly.